Translating Information Management Systems (RIMs) Manual from Spanish to English

Translating Open Source Research Information Management Systems (RIMs) Manual from Spanish to English.

General information

Contact person: Magdalena Pers Färjemark

Institution/similar: SPIDER / Department of computer and systems science  

Direct award regarding: Service

Estimated value: Max 100 000 SEK    

Questions answered through: www.tendsign.se

Last day for questions: 20190429, noon CET.

Last day for tendering: 20190503, 23:59 CET.

The tender validity time is until 20190630.

The agreement is valid from 20190415 until 20190630

Reservations

Stockholm University cannot guarantee that this procurement will result in an agreement. The invitation to tender might be withdrawn if all tenders exceed available funding or we do not receive any acceptable tenders.

The procurement will be withdrawn if tender prices exceed 100 000SEK, which is the upper limit for procurement according the direct award procedure.

Tenders must entirely be in accordance with this invitation to tender. Reservations are not accepted.

Summary

Stockholm University is inviting you to tender for the service of an Information technologist who is fluent in reading, writing and speaking Spanish and English.

Collaborating Partner, University of Dar es Salaam (UDSM), and SU, DSV have a partnership to develop a research information management system at (UDSM). In the process there has been knowledge and systems exchange between UDSM and Bolivian University partner Universidad Mayor de San Andrés (UMSA). UMSA is also working with SU, DSV on the same product, and have developed an open source solution that they shared with UDSM. The system is in Spanish, and the manuals that were developed by UMSA need to be translated from Spanish to English.

The expected output at the end of the translation is an English version of the Spanish manual developed by UMSA which will be shared with UDSM.

Both UDSM and UMSA are bilateral University grantees with Sida, and the collaborating partner is Stockholm University, and specifically the SPIDER center is facilitating the exchange of knowledge from Stockholm University.

Background

DSV has an agreement with Sida to give support to the development of a Research Information Management System (RIMs) in collaboration with University of Dar es Salaam in Tanzania. The project period is 2015-2020. In conjunction with this, DSV has another agreement with Sida with UMSA in Bolivia who have been a Sida bilateral partner with DSV support since, 2013. UMSA has developed an open source RIMs which they willingly shared with UDSM in March 2017. SPIDER center and DSV that manages these partnerships, facilitated the exchange between UMSA and UDSM.

DSVs contributes to the projects with advice and support on project plans and methods. More specifically DSV through the SPIDER center provides expert knowledge when required.

UDSM is working to tailor the RIMs from UMSA to the working culture at UDSM. In the process they have requested access to documentation created during the development of the RIMs from colleagues at UMSA. UMSA has shared all the documentation, which is in Spanish. It is for this reason that DSV seeks the services of a fluent information technologist in Spanish and English.  

Evaluation of Tenders    

The most qualified and economically advantageous offer will be accepted: 

Tenders are to be evaluated according to the following award criteria

1. Quality of resume stating experience with it translation  

2. Availability of the translation services.

3. Price

Requirements on the supplier:

Only tenders from registered companies in the country where the supplier is established will be accepted.

The tenderer must also be registered for reporting and paying VAT, value-added tax in Sweden or in the home country. They must have legally stipulated requirements in connection with their registration, tax and fee obligations. The tenderer may not have any debts regarding social fees and taxes.

With regard to Swedish tenderers Stockholm University will obtain information from the Swedish Tax Agency (“Skatteverket”) concerning fulfillment of liabilities concerning taxes and social fees. Swedish tenderers do not need to attach any documentation to confirm the fulfillment.

Foreign tenderers must, append corresponding certificates in Swedish or English from official authorities in their home countries confirming their fulfillment regarding registration in professional or commercial register and fulfillment of payment of all prescribed taxes and social fees stated above.

Crime or serious faults in exercising the profession

A review regarding exclusion of the tenderer will be performed according to 10 Chapter 1-4§ LOU

A tenderer will be excluded if conditions according to 10 Chapter 1 § and/or 2 § LOU are valid.

Requirements regarding ability and capacity

The tenderer must have the ability and capacity in order to supply the product and/or the service asked for. 

The tenderer will verify this by giving a short description of the company its organization, size and competence of relevant personnel.

Subcontractors

If the tenderer intends to engage subcontractors in order to accomplish any parts of the delivery, then a list with the name of subcontractors and the parts of the delivery which they will perform must be included in the tender.

The tenderer is responsible of any subcontracting staff and work to the same extent as of their own parts. Subcontractors must meet the same requirements as the tenderer.

The list must contain:

Information about the subcontractor

List the parts of deliveries which will be accomplished by subcontractors.

References

State references from earlier projects or deliveries that have been accomplished during the last three years (name/company, contact person and telephone or E-mail address) will be used to qualify tenderer.

Economic and financial status

The same requirements are valid for Swedish and foreign tenderers.

The tenderer must have such a stable economy and be financially sound to perform the commission without any risk of disturbances caused by poor economy.

Stockholm University will make a review of the tenderer’s economic and financial position through the Business-and Credit information company Soliditet’s risk rating.

If the tenderer fulfills a rating corresponding to B or better, the requirement regarding economic and financial state is fulfilled. If the tenderer does not have the requested credit rating, then the requirement regarding economic stability is regarded as not fulfilled and the tender is not qualified for evaluation.

Exceptions from the requirement regarding rating of risk might be possible if the company for some special reason have difficulty to meet the requirement. If the rating is less than the accepted value then Stockholm University will ask for an explanation and / or certificate that clearly shows that the tenderer has similar economic stability. 

Requirement of the service

Requested:

To collaborate with the director of Research at UDSM, UMSA and SPIDER in translating the documents created during the development of the RIMs.  

General Objective:

Translate the current Manual that is in Spanish to English so that it can be used as a reference for the technical team/unit at UDSM as the work on the RIMs continues

Specific objectives:

Understand and Maintain the technical language in the documents

Based on what is in the documents have the ability to make additions to the content.

Relate the manual to other relevant manuals in the field

Required attachments:

- Your work proposal in English.

- Preferred week(s) between May and July 2019.    

- CV

- References

- Proof of registered company.          

Commercial terms and conditions- concept agreement

Other standard terms and conditions than those specified in the concept agreement are not accepted.

The Tenderer must accept terms and conditions in the attached Concept Agreement. A Tender with any reservations or changes in the Concept Agreement will not be accepted for further evaluation.

See attached Concept Agreement which is the base to the final Agreement between the Tenderer and Stockholm University.

Confidentiality

The main rule is that anybody who desires to take part of the procurement documentation has the right to do so.

All information in the tenders including enclosures, in paper and/or electronic documents are absolute confidential until an award decision or decision to withdraw the procurement process is made public. After the award decision or a decision to withdraw the procurement process is made public, information in the tender documents including enclosures can remain confidential if they concern individual business or operational activities, if for special reason it is presumed that the individual may suffer damage if the information is made public.

Stockholm University will review any desires to keep contents of tenders confidential. The tenderers are asked to specify in writing any information in the tender that is desired to be kept confidential and to specify the damage the individual might suffer if the information is made public. Nota bene that Stockholm University never can guaranty that any parts of the tender can be kept confidential and that a review will be performed for each case.