Stockholms Universitet Project Management in Research Projects

Project Management in Research Projects

Stockholms universitet, Stockholm

General information

Contact person: Tuija Lehtonen

Institution/similar: Spider / Department of computer and systems science

Direct award regarding: Service

Estimated value: Max 100 000 SEK

Questions answered through:

Last day for questions: 20170918, noon CET.

Last day for tendering: 20170922 CET.

The tender validity time is until 20171115.

The agreement is valid from 20170929 until 20171223


Stockholm University cannot guarantee that this procurement will result in an agreement. The invitation to tender might be withdrawn if all tenders exceed available funding or we do not receive any acceptable tenders.

The procurement will be withdrawn if tender prices exceed 100 000 SEK, which is the upper limit for procurement according the direct award procedure.

Tenders must entirely be in accordance with this invitation to tender. Reservations are not accepted.


Stockholm University is inviting you to tender for the service giving a course to principles, methods and tools in general in order to manage research projects with better leadership and with better results in Universidad Mayor de San Andres. The course will be specially focused on leadership with indicators. Tenders are welcome to propose changes to the enclosed course proposal ToR but we ask you to base your course proposal on the enclosed ToR. insert how to work with indicators to the course plan. The course will be helt at UMSA in Spanish. The first part will be during the week of 16-20 October, and the third part in UMSA in November at a time decided between you and UMSA. 

General background

DSV has an agreement with Sida to give support to the development of Research Management and to the development of a university wide Master Plan for ICT at Universidad Mayor de San Andrés (UMSA). The project period is 2013-2017.

DSVs role includes giving advice and support in general on project plans and methods. In this programme, scientific communication is a pillar to be improved by means of training with real cases.  

DSVs contributes to the project with advice and support on project plans and methods. More specifically DSV through the SPIDER center provides expert knowledge when required.

UMSA identifies the need of an expert, provides Terms of Reference (ToR) for contracting and then SPIDER/DSV identify expert candidates through tender invitations.

Evaluation of Tenders

The most qualified and economically advantageous offer will be accepted:

Tenders are to be evaluated according to the following award criteria

1. The credentials of the tenderer.

2. Quality of curriculum development proposal

3. Curriculum development proposal meets the required objectives.

4. Price

Requirements on the supplier:

Only tenders from registered companies in the country where the supplier is established will be accepted.

The tenderer must also be registered for reporting and paying VAT, value-added tax in Sweden or in the home country. They must have legally stipulated requirements in connection with their registration, tax and fee obligations. The tenderer may not have any debts regarding social fees and taxes.

With regard to Swedish tenderers Stockholm University will obtain information from the Swedish Tax Agency (“Skatteverket”) concerning fulfillment of liabilities concerning taxes and social fees. Swedish tenderers do not need to attach any documentation to confirm the fulfillment.

Foreign tenderers must, append corresponding certificates in Swedish or English from official authorities in their home countries confirming their fulfillment regarding registration in professional or commercial register and fulfillment of payment of all prescribed taxes and social fees stated above.

Crime or serious faults in exercising the profession

A review regarding exclusion of the tenderer will be performed according to 10 Chapter 1-4§ LOU

A tenderer will be excluded if conditions according to 10 Chapter 1 § and/or 2 § LOU are valid.

Requirements regarding ability and capacity

The tenderer must have the ability and capacity in order to supply the product and/or the service asked for.

The tenderer will verify this by giving a short description of the company its organization, size and competence of relevant personnel.


If the tenderer intends to engage subcontractors in order to accomplish any parts of the delivery, then a list with the name of subcontractors and the parts of the delivery which they will perform must be included in the tender.

The tenderer is responsible of any subcontracting staff and work to the same extent as of their own parts. Subcontractors must meet the same requirements as the tenderer.

The list must contain:

Information about the subcontractor

List the parts of deliveries which will be accomplished by subcontractors.


State references from earlier projects or deliveries that have been accomplished during the last three years (name/company, contact person and telephone or E-mail address) will be used to qualify tenderer.

Economic and financial status

The same requirements are valid for Swedish and foreign tenderers.

The tenderer must have such a stable economy and be financially sound to perform the commission without any risk of disturbances caused by poor economy.

Stockholm University will make a review of the tenderer’s economic and financial position through the Business-and Credit information company Soliditet’s risk rating.

If the tenderer fulfills a rating corresponding to B or better, the requirement regarding economic and financial state is fulfilled. If the tenderer does not have the requested credit rating, then the requirement regarding economic stability is regarded as not fulfilled and the tender is not qualified for evaluation.

Exceptions from the requirement regarding rating of risk might be possible if the company for some special reason have difficulty to meet the requirement. If the rating is less than the accepted value then Stockholm University will ask for an explanation and / or certificate that clearly shows that the tenderer has similar economic stability.


For general en specific object please see the the enclosed ToR in the enclosed document: Project management in research ToR Eng

Required attachments:

- Your course proposal in English.

- Budget incl. fees for each item such as facilitation, travel costs, accommodation, materials, insurance etc.

- Preferred week(s) for the third part of the course, should be around November 2017.

- CV

- References

- Proof registered company.

Commercial terms and conditions- concept agreement

Other standard terms and conditions than those specified in the concept agreement are not accepted.

The Tenderer must accept terms and conditions in the attached Concept Agreement. A Tender with any reservations or changes in the Concept Agreement will not be accepted for further evaluation.

See attached Concept Agreement which is the base to the final Agreement between the Tenderer and Stockholm University.


The main rule is that anybody who desires to take part of the procurement documentation has the right to do so.

All information in the tenders including enclosures, in paper and/or electronic documents are absolute confidential until an award decision or decision to withdraw the procurement process is made public. After the award decision or a decision to withdraw the procurement process is made public, information in the tender documents including enclosures can remain confidential if they concern individual business or operational activities, if for special reason it is presumed that the individual may suffer damage if the information is made public.

Stockholm University will review any desires to keep contents of tenders confidential. The tenderers are asked to specify in writing any information in the tender that is desired to be kept confidential and to specify the damage the individual might suffer if the information is made public. Nota bene that Stockholm University never can guaranty that any parts of the tender can be kept confidential and that a review will be performed for each case.

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DNR SU-323-2.2.3-0304-17