Global Resilience Partnership (GRP) med South to South Resilience Academy

1.Information

1.1 About Stockholm University

Stockholm University, in the capital of Sweden, is one of Europe´s leading centers for higher education and research in human natural science and science. Currently, the university has 29 300 students, 1 400 doctoral students, and 5 700 members of staff.

Contracts with Stockholm University are also applicable for all parts of the University, institutions, foundations and other organizations affiliated with Stockholm University.

More information about Stockholm University is available on the Stockholm University website: www.su.se.

1.2 Background and scope

Global Resilience Partnership (GRP) at the SRC is looking for an organisation to help develop a South to South Resilience Academy with a focus on Small Island Development States. The South to South Resilience Academy is an innovative and ambitious programme to mobilize collaborative and transdisciplinary teams of academics, thought leaders and non- academics (from the NGO, private, and government sectors) from the Least Developed Countries. The aim is to build cutting edge Southern-based collaborations to work together towards solving the most intractable Southern-based resilience challenges. 

The Global Resilience Partnership (GRP), is a partnership of over 60 public and private organisations that have joined forces to work together towards a world where people and places are able to persist, adapt and transform in the face of shocks, uncertainty, and change. The secretariat of the GRP is hosted by the Stockholm Resilience Centre and is funded by Sida, USAID, GEF among others.

The GRP is now looking for an organisation that can coordinate an 18-month transdisciplinary South to South Resilience Academy with the aim to amplify, leverage and coordinate thought leadership, knowledge and expertise around climate change and health impacts in Small Island Developing States (SIDS). The following criteria need to be met:

- Established and strong network among relevant academic and non-academic actors in Small Island Developing States

- Proven track-record of though leadership and knowledge generation in the field of climate change and human health

- Proven track-record of convening workshops and meetings in Small Island Developing States 

- Established connections to relevant regional and global policy such as UNFCCC

Please see the Requirement specification for more information.

1.3 Contract

Stockholm University intends to enter into contract with a single supplier for 18 months from the time the agreement is signed

1.4 Direct award procurement

The procurement will be conducted as a direct award procurement, in accordance with the Swedish Public Procurement Act (2016:1145). Some negotiations, clarifications and additions are possible when minor, but only by request of Stockholm University. The tender must therefore be complete when submitted.

The tenders will be opened after the last day of tender. Only tenders who fulfill all requirements will be evaluated. Evaluation will be conducted as shown in “Evaluation and Award decision”. All tenderers will be informed of the award decision through Mercell  Direktupphandling. The awarding of contract does not constitute a binding agreement. A binding contract will be entered into by signature of both parties.

The procurement is concluded when a binding contract has been entered into, or when the procurement has been otherwise closed.

Stockholm University has the right to discontinue the procurement if and when the tenders essentially exceed the budget for the procurement and/ or when essential changes of Stockholm University´s need has occurred.

1.5 About the procurement documents 

The word "must" indicate a mandatory requirement which must be accepted. In some cases the mandatory requirement includes a demand of a description and/or documents in addition to a confirmation that the requirement is met. The tender must then also include the adequate information. Tenders which do not meet all of the mandatory requirements at the appropriate time will not be accepted.

The word "should" is used for criteria. Fulfillment of criteria are optional, and show added values for Stockholm University. Fulfillment of criteria may be shown by acceptance, or with added information, as requested. Fulfillment of criteria will be used in the evaluation as stated in "Evaluation and Award decision".

1.6 Confidentiality

All correspondence and information related to the tendering process is confidential until an award decision is made public and/or the procurement is closed in another way. After this all correspondence and information are made public and available on request in accordance with the principle of public access to official records.

Information concerning an individual company’s business or operating conditions in the tender may however remain confidential if there are special reasons to assume that the company is likely to suffer damage if the information is disclosed. Tenderers who wish to have information remain confidential may request continued confidentiality. The request for confidentiality should include which information that requires confidentiality, the reasons for this and which damage that is likely to be the result of disclosure of the information.

A decision regarding whether the information shall be disclosed or not will be made by Stockholm University when someone wishes to take part of the information. Stockholm University cannot however guarantee requested confidentiality. Please note that information that are the basis for awarding of contract can be protected only if and when there are special circumstances.

Please state wether the tenderer request confidentiality. If confidentiality is requested, the tenderer should specify the parts of the tender to be kept confidential and which damage they may suffer if the information is disclosed.      

1.7 Personal data

Stockholm University is responsible for all personal data that are included in the procurement process, e.g. the names of contact persons and consultants. Handling of personal data are necessary in both the procurement process and when entering into contract.

The tenderer must ensure that enclosure of personal data in the tender are in accordance with relevant legislation. (E.g. Dataskyddsförordningen (EU) 2016/679 and Dataskyddslagen (2018:218).) and any and all necessary permissions of relevant personnel and/ or other parties are met before submitting the personal data in the tender.

By submitting the tender, the tenderer accepts Stockholm University´s handling of all submitted personal data when necessary for the procurement process and for entering into contract.

2.Tender requirements

2.1 Instructions for a complete tender             

The tender must indicate that all the mandatory requirements stated in the tender documents are met.

Stockholm University reserves the right to accept the whole tender, or the parts of the tender which are in accordance with the stated requirements.

2.2 Format of the tender                 

The tender must be submitted in Swedish and/or English. If and when a document is in English, and the meaning of word, term or other, is not clear to Stockholm University, the parties must agree on a specific meaning in Swedish before contract signing.

The tender must be given as requested in this document. Answers should be given in the required way. Answers can be given in enclosed documents if there is a clear reference to this.

2.3 Subcontractors   

A tenderer may use subcontractors for the delivery of services and supplies. A tenderer who wishes to use one or more subcontractors for part of the delivery, in accordance with LOU 14:6, directly to Stockholm University, must include information regarding this.

Any subcontractor must fulfill all mandatory requirements as the tenderer. The tenderer is fully responsible as for their own, for any and all work/ deliveries that are made through/ by a subcontractor.

2.4 Price

The tender must include all requested information regarding price as stated in section 5. Evaluation and awarding of contract.

All tender prices must be stated in SEK excluding value added tax (VAT) and must not include any other adjustments than those stated in the contractual terms and conditions.

All necessary parts for the assignment must be included in the price, if not specifically stated otherwise.

2.5 Complementary or additional information                    

The tenderer may ask for clarifications of the procurement documents thorugh through Mercell Direktupphandling. This should take place as soon as possible since the complementary or additional information will take precedence before the original terms.

All complementary and additional information will be published in Mercell Direktupphandlng. Stockholm University will publish complementary and additional information no later than five days before last day for tender. 

Send your inquiry to tobias.andersson@su.se, no later than 2021-10-21

2.6 Submission of tender 

Please make sure that all mandatory requirements are fully met before submitting the Tender.

The Tender must be sent through Mercell Direktupphanlding. The tenderer must registrer with the identification number and by an authorized submitter.

The Tender must be submitted no later than 2021-10-26. Tenders received after the deadline for submission of tenders will not be reviewed by Stockholm University.

2.7 Period of validity of the tender             

The tender must be valid until 2021-12-31.

2.8 Contractual Terms and Conditions

Stockholm University intends to enter into contract as is shown in Contractual Terms and Conditions. The terms and conditions must be accepted as is. A tender that includes terms and/ or conditions in contradiction of the stated contractual terms and conditions will not be accepted.

The tender may include complementing terms and conditions. Such will only be valid if and when Stockholm University has given its written approval, and only in parts that are not contradicted by any terms and conditions given in this procurement.

3.Requirements of tenderers

3.1 Information regarding the tenderer

Information regarding the tenderer must be registrered at the account in Mercell Direktupphandling. Please ensure that the following information are correct: full name and idefication numer, form of business/ company, postal address, visiting address, telephone number, e-mail and website. 

The tender must include information of authorized signatory/ signatories. .

3.2 Registration control                 

The tenderer must meet any demands, and be free of any debts, regarding the legal requirements concerning preliminary income tax (A-skatt), employer contributions, and corporate tax (F-skatt) in Sweden or in the home country.

Foreign tenderers must supply the corresponding certificates from their home country, translated into Swedish or English, confirming that they meet the legal requirements concerning registration and taxes as described above, no more than five workdays from Stockholm University´s request.

The documentation must be dated no more than two months before the submission of tender.

3.3 Financial capacity                     

The tenderers financial capacity must be adequate for the assignment. The financial capacity is deemed adequate when the tenderer attains the score "creditworthy" (40) by CreditSafe i Sverige AB. Stockholm University will, if possible, conduct control of this via CreditSafe i Sverige AB.

A tenderer which cannot be controlled via CreditSafe i Sverige AB, must provide confirmation of corresponding credit by submitting a certificate from another credit reference agency. If this is not possible, the confirmation may be given by another independent party, e.g. an auditor. Such confirmation must be provided no later than five days from Stockholm University´s request.

3.4 Electronic invoice

The tenderer must send e-invoices. If electronic messages cannot be sent according to the standards describe in SFTI, the supplier can register their invoice at a web portal designated by Stockholm University.

For more information see: https://www.su.se/om-universitetet/kontakt/information-till-dig-som-%C3%A4r-leverant%C3%B6r

3.5 Environmental management system

Stockholm University´s objective of environmental work is to contribute to a sustainable development. Through continuous improvements, Stockholm University will work to ensure that the highest possible environmental considerations are taken into account.

The tenderer must work in accordance with an environmental management system with continuous improvements and in accordance with applicable legal requirements.

The tenderer must submit the following information/ documentation: Which environmental management system are you connected to?

3.6 Quality management

The tenderer must apply a quality management system with continuous improvements that ensures that the agreed quality is met.

The tenderer must submit a description to show that this requirement is met, either a certificate, conforming to standard SS-EN ISO 9001: 2015 or an equivalent of a certification as above, or in the form of an own documented quality management system.

3.7 Technical and professional capacity                   

The tenderer must show sufficient technical and professional capacity for the fulfillment of the contract by submitting the following documentation.

A. The tenderer must state and describe which resources that are available for this assignment, and how the resources will be used to ensure the responsibilities of the contract. Name the description "Name of Tenderer_ Available resources"

The competency of offered personnel must be shown by submission of CV for each person.

4.REQUIREMENT SPECIFICATION

4.1 Services

The supplier must provide 

- Established and strong network among relevant academic and non-academic actors in Small Island Developing States

- Proven track-record of though leadership and knowledge generation in the field of climate change and human health

- Proven track-record of convening workshops and meetings in Small Island Developing States 

- Established connections to relevant regional and global policy such as UNFCCC

The service must comply with all requirements and with the criteria that has been offered by the supplier.

The supplier must accept all requirements in this procurement. The supplier must submit all information and documents that are required to show how the requirements are fulfilled.

The supplier must show which of the criteria that are included in the offer. The supplier must submit all information and documents that are required to show how the criteria are fulfilled. 

The supplier must submit the following to show that/ which of the offered criteria are met: 

4.2 Time for the delivery

The assignment will begin as soon as an agreement is signed

4.4 Service and support

The supplier must provide support in accordance with the Contractual terms and conditions. 

5.EVALUTATION AND AWARD DESCISION

5.1 Evaluation

The evaluation of tenders will be conducted based on the information given in the tenders. Only tenders that fulfill all requirements will be evaluated.

The award of the contract will be based on the most economically advantageous tenders as stated below:

Alternative 1

the most economically advantageous tender on the basis of price, as stated in 5.2 Price.

5.2 Price               

The tender must include all requested information regarding price as follows.Please note that the volumes in this procurement is an approximation of the contract value and does not infer any right to any volumes during the contract period. 

Any and all necessary parts for the assignment/ delivery must be included in the price, if not specifically stated otherwise. The price must also include all necessary costs for the assignment, e.g. travel expenses, equipment.

State the prices that the tender must inlcude,The total amount they want paid for this 18 month contract period.